Hey guys are you having trouble to convert OST to PST manually? Or You could not find the simple way to convert OST file to PST format online.

Do not worry about this! After reading this post you will be able to convert OST to PST manually. In this blog you will find step by step process to convert OST to PST manually.

Before telling you the manual steps, a question comes to mind to every user that why do they need to convert OST file to PST format.

Well, there can be many reasons to convert OST file to PST format. Here are some reasons when a user needs to convert OST to PST.

  • Due to crash or failure of Exchange server: MS Exchange server can come up with an unusable or unexpected crash, system failure, virus attack and many more. When the Microsoft Exchange Server crashes for any reason you can not connect to the exchange server. These kinds of situations can impact your work/business and are difficult to handle. Due to this Outlook Profile shows many errors. So you need to convert OST to PST to avoid this situation.
  • Accidental deletion of Exchange Server account: Suppose if your Exchange Server account gets deleted and you lost your data then you can easily recover it by converting OST to PST.
  • Data Migration: A user may need to convert OST to PST when he is trying to migrate his data from one computer to another computer. This becomes very necessary when an organization is trying to shift its data from one machine to a different system.
  • Maintenance of Exchange server: When there is a downtime because Exchange server is under maintenance, it becomes quite difficult to access corrupted or lost mailbox items. Then you have to convert OST to PST if you want to access these mailbox items.

So these are some of the reasons or circumstances when a user is looking for a way to convert OST to PST.

After discussing these points let's move onto manual methods to convert OST to PST.

There are 3 manual methods to convert OST file to PST file format. I will tell you each and every methods one by one in detail. You can follow your desired method to convert OST to PST.

Here are the manual methods to convert OST to PST

Method 1. Import/Export Tool: With this method, you can export OST to PST. You can save your data into Excel and CSV format.

  1. Open MS Outlook in your computer.
  2. Then click on "File" Tab.
  3. Select "Import & Export" option.
  4. Then click on "Export to a file".
  5. Click on "Next" button.
  6. After this, select Personal File Folder (.pst).
  7. Then click on "Next" button.
  8. Click on the parent root, and then check the "Include subfolders" option.
  9. Then, browse and select the target folder.
  10. Click the "Finish" button.

Method 2. Drag & Drop Method : In this method, you need to create a new PST file. Then you just drag and drop your folders and save it. It is used to move OST mailbox items into a new PST file format.

  1. First, open Microsoft Outlook in your computer.
  2. After that create a new PST file in Outlook profile.
  3. Then just select and drag all the mailbox folders which you want to move into the PST format that you have created.

Method 3. Archive

  1. First, open Microsoft Outlook in your system.
  2. Click on "File" option and select Archive.
  3. Now select the file/folder that you want to archive.
  4. Select the location to store the file into PST format.
  5. Then click on "Finish".

So these are the manual methods to convert OST files to PST format. However there are some drawbacks of using these manual methods.

  1. You will need the same exchange account.
  2. You can not convert corrupted OST file.
  3. It is a very time-consuming procedure.
  4. Only a professional person can convert OST file.
  5. It will not maintain the structure of migrated data.
  6. There is a possibility of data loss.

In order to avoid these issues, I strongly recommend you to use OST to PST converter by KDETools. KDETools OST to PST converter is an advanced tool that makes this task quick and easy without losing your data.

This software extracts all mailbox information from OST files and converts into PST file format. It maintains the hierarchy of OST files during the conversion process. This software can successfully convert OST files up to 215 GB. The best part is that it offers to do free OST to PST conversion for first 30 items from each folder.

Conclusion:

So let's take a brief summary of this post. We started from the reasons to convert OST to PST and then we discussed 3 manual methods to convert OST to PST.

After that, we also came to know about the limitations of converting manually OST to PST. After analyzing these things, what I can say is using a third party software is more reliable and better option to go with.

I hope you liked this post. Please let me know your thoughts through the comment section below.

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