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Know-How to Import OLM File to PST

An OLM file is compatible with Outlook for Mac and the database file consists of multiple mailboxes in it. An exclusive OLM file consists of the entire Outlook files and saves emails and the associated files archived by the software linked to the Exchange server. This blog guides you on how to create an OLM file in Outlook for Mac, the manual method to import OLM file to PST, and how to import OLM file to PST.

Make an OLM File in Outlook for Mac

  • Open Outlook on your system and click on File > Export
  • Then, 'Export' wizard will open and then select the files you want from the OLM files.
  • Click on the 'Do Not Delete Items' option from the screen and click on the right arrow.
  • Rename the OLM file and browse to the location where you will locate the exported OLM file.
  • Click on the 'Save' option where you want to save the file.
  • Then, a 'Live Status Report' option to create an OLM file in Outlook will appear.
  • Click on the 'Finish' button.

Steps to Manually Convert OLM File To PST Format

If you want to convert OLM file to PST format, then the user needs to locate the OLM file on the system. We have mentioned two ways to locate the file below:

Documents\Microsoft User Data\Office 2011 Identities\Main Identity\Databases
Documents\Microsoft User Data\ MS Office 2011 Identities\Main Identity\Data-Records\Message

By following the above steps, you cannot locate the OLM file present on the system. To access the file, you need to create it by saving the mailbox files in the OLM format. Below we have mentioned the steps:

  • Click on File > Select Export.
  • Choose the files displayed on the screen.
  • Then, a new option 'Delete Items after Exporting' appears on the screen. Now, check the 'Do Not Want to Delete the Item' option.
  • Save the file and browse to the destination location.

After creating the OLM files, the files can be converted into PST format using the below-mentioned steps:

  • Create a Gmail account
  • Set up Outlook for Mac with Gmail
  1. Open Outlook on the operating system and go to Tools > Accounts option.
  2. Click on the '+' button to create a new account.
  3. Select the email address and fill your details for Gmail account.
  4. Now, enter the details of password, email address, and user name for Gmail account
  5. Enter the 'Incoming server' as ''
  6. Choose the option 'Use SSL connect'
  7. Now, enter the Outgoing Server as ''
  8. Then, enter the 'Outgoing port' carefully as 465 and click on the 'Add account' option.

Export-Mailbox Files from Outlook to Gmail

  1. Right-click on the file you want to export and click on the 'Copy' option.
  2. Choose the destination folder in the Gmail account.
  3. The navigation tab shows the uploading messages.
  4. Refresh your account, once the messages upload.

Set Up Gmail Account with Outlook

  1. Open Outlook on the system and press on File > Info > Account tab.
  2. Click on the 'New' icon option.
  3. Check carefully the 'Additional Server Type'
  4. Check the 'Internet E-mail' option
  5. Enter the details such as password, email address, and user name.
  6. Choose the account type as 'IMAP'.
  7. Select the 'Incoming Server' as ''
  8. Enter the 'Outgoing Server' as ''
  9. Click on the 'More Settings' option.
  10. From the 'Outgoing Server' option, click on the 'My Outgoing server requires authentication' option.
  11. From the 'Advanced' option, enter the 'Incoming Server Port' as '993'.
  12. Click on the Encryption Type as 'SSL'
  13. Enter Outgoing Server Port as '465'.
  14. Click on the 'OK' option.
  15. Select the 'Test Account Settings' option and click on the 'Finish' option.

Export MBOX Mailbox Data from Gmail to Outlook

  1. Open your Gmail account and click on the 'Settings' option.
  2. Click on the 'Forwarding and POP/IMAP' option.
  3. From the 'IMAP Access' and click on the 'Enable IMAP' option.
  4. Now, enable the 'Auto-Expunge On' option.
  5. Then carefully enable the 'Archive' option.
  6. Click on the 'Save Changes' option.
  7. Open Outlook on the system and press on the 'Send/Receive message' tab.

Opt For a Reliable and Safe Way to Convert OLM Files to PST

Ensure that you opt for a reliable and professional method to perform the conversion that is, KDETools OLM to PST Converter software. The tool has advanced features, which enables the user to export OLM files safely to PST format. The user can successfully extract data from OLM to PST type without changing the hierarchy of the folder. The user can import files directly to Office 365 and a Live Exchange Server. The user can recover the entire data from OLM files to multiple file formats such as EMLX, PDF, HTML, EML, PST, NSF, Zimbra, Office 365, Exchange Server, MBOX, vCard, vCal, and etc.

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